Minutes of 1/21/10 MVHS Lacrosse Booster Club Meeting

 

In attendance: Greg Chambers, Susan Tosch, Leslie Miller, Leann Steele, Dave Kaufmann, Debbie Gelbreath, Patty Joyce, Kent Erickson, Doug Gies, Jim Hillier, Jose Trujillo, Andy Kratt, Cindy Giltner, Chad Harvey, Sharon Zamora

Meeting called to order at 7:15 by Greg Chambers, President

Greg asked for a motion to approve the minutes from the last meeting. So moved by Leslie Miller, seconded, all approved.

·         Susan has decreased the activity fee income to be more conservative

·         We are currently anticipating about a $4,000 deficit

·         Possible sources of income would be the t-shirt sale for the banquet, a restaurant night and the CSU/Simon Frasier game

·         We are moving forward with closing the Provenant account and opening up a checking account under the Douglas County Educational Foundation umbrella

o        This will make access to funds a little harder – will need to submit a check request or PO by Thursday to receive by Tuesday

o        May need to consider maintaining a petty cash box

o        As a result of operating under DCEF umbrella, we have already received a non-profit discount on the website

·         Susan Tosch and Gayle Hayungs are going to be co-treasurers, with Gayle handling the day-to-day operations of the club and Susan acting in more in an auditor role

o        Motion made by Jim Hillier to appoint Gayle and Susan as co-treasurers. Motion seconded by Sharon Zamora. All in favor.

·         Greg Chambers asked what the difference is between the actual budget and the forecast

o        Susan reported that we have not received the $7300 in activity fees

o        There is still some money to be collected from Vista cards

o        The income from the Shootout and the Outlaws game is anticipated

o        Expense items are almost all forecast; we have hardly spent any money yet.

·         Greg asked why the budgeted amount for AED’s & team equipment increased $2,000 from last year. Jose Trujillo recalled that there was a discussion previously regarding setting aside $1,500 -$2,000 per year for uniforms. If this amount is for uniforms, it should be moved to a separate line item of Accrual for Uniforms.

·         Also in an effort to have the budget be more accurate, Susan removed items such as King Soopers cards and off-season leagues that are a wash (income & expense balance)

·         Extra $1,000 for photographer was a carry-forward from the 2008/2009 season

Greg commented that the board has made a serious effort to be realistic about the budget.

Discussion regarding philosophy behind not having families pay for the end of the year banquet. Typically the booster club has paid for players & coaches, and last year subsidized family cost by about $5 a person.

·         Currently looking at May 16^th for the JV/Varsity banquet. Still getting bids. 3^rd level will be at the school on either May 5^th or May 12^th, depending on playoff game schedule

·         Team dinner dates are all set. Committee will be collecting a lump sum from each player in advance this year for dinners. Committee is still working on restaurants. Leslie Miller has offered to do a dinner for one of the levels.

·         HP sponsorship of t-shirts is not definite

·         Green & Gold luncheon will be February 27^th. IN the past, there have been scrimmages in the morning, but this year will be different. JV and Varsity will be scrimmaging Friday evening at Valor, and 3^rd level will be scrimmaging at Vista.

·         We may not be able to do a big team building night this year due to the schedule being pushed back a week.

·         Senior night will be April 23^rd at the game vs. HRHS.

·         Patty Joyce commented that although the banquet committee has parents whose sons play all levels of lacrosse, the banquet committee is comprised of herself and Debbie Gelbreath, whose sons are both seniors. This committee really needs parents of younger players to shadow them to take over this committee.

All team meeting to be held February 9^th at 7:30. Patty Joyce will ask for assistance at this meeting.

Greg commented that he still would like to know the number of families who didn’t sell Vista cards and haven’t paid the $150 in lieu of fundraising.

·         Custom merchandise has been ordered, but not yet delivered. Gayle will be in contact with everyone as soon as the merchandise arrives.

·         Shooting Shirts have been ordered. Seniors have until the end of January to submit an alternate design.

·         Off-season league is going well – 67 athletes participating

·         As of this afternoon, 24 signed up for the Jaime Munro clinic

·         Gayle needs a decision on whether the club is interested in ordering t-shirts for the CSU/Simon Frasier game to sell. Discussion regarding this is that the members in attendance don’t feel that a game specific shirt would sell well.

·         Gayle proposed a “wish list” of supplies – most importantly being a laptop, printer, ink and paper.

 

 

·         Currently 24 teams have committed

·         Refs are lined up

·         Really in a holding pattern until teams are picked

·         Jan Murdoch and Virginia Kaufmann will be running concessions

 

 

·         About a week before the season starts they will get balls, check nets, get stick kits

 

Comment made that we may want to make sure that we have good nets for the CSU/Simon Frasier game

 

 

·         Coaching staff finalized:

o        Varsity – Jose Trujillo, Chris Starmer, Matt Thomas

o        JV – Scott Cohen, Shawn Larkin, Kevin Taggart

o        3^rd Level – Randy Hofmann, Jeff Cislo

·         Budget for coaches may be less than anticipated, because the new coaches have less tenure than some of the old coaches who left

·         Would like to get a goalie coach, face off coach in for a few sessions. Still working on this.

·         Schedule should be on High School Sports.net. One varsity game will be changing due to a prior contract commitment with Lewis Palmer. Two games will be changed at 3^rd Level.

·         Jaime Munro clinic starts January 25^th. Jaime has said that he will accommodate the 3^rd level players who have a conflict due to winter league games on Thursdays.

·         Tuesday, February 9^th – All Team meeting. Coach will go over the handbook. This is mandatory for players.

·         2 a day practices will start February 22^nd and will be held during zero hour. Practice will conclude about 15-20 minutes before 1^st period to give boys time to shower/change.

·         Season practices will run Monday through Friday from 3:15 to 5:30.

·         We will have 3 practices this season at the indoor bubble. One will most likely be the first week.

·         There is a parent who runs a speed/conditioning program. We may use this Tuesday or Wednesday of the first week of practices to see if it can be of benefit to the team.

·         Leann Steele mentioned that a parent of a freshman who is a yoga instructor offered her services. Will ask Gayle Hayungs the name of this parent.

·         Jose commented that it’s going to be a tough season – we play a lot of good teams.

·         Tryouts for Varsity are wide open. Jose anticipates 12 open positions, and probably 11 of them are wide open.

 

 

 

·         Game to be held March 5^th. First game will be MVHS vs. Kent Denver, followed by Colorado State University vs. Simon Frasier University.

·         Advertising will be by word of mouth, through the website, local youth leagues, shootout teams and by passing flyers out at local youth games. 

·         We need to talk this up.

·         Proceeds will be split between the MVHS booster club and the CSU booster club.

·         We are not able to sell concessions.

·         Possible sponsorships, door prizes.

 

Meeting adjourned at 8:50 pm. Next Booster Club meeting February 18^th, 2010 at 7:15 pm. All team meeting February 9^th, 2010 at 7:30 pm.

 

Respectfully submitted by Leann Steele