Treasurer’s Report: Greg Chambers notified members that Susan Tosch agreed to be the treasurer for the upcoming year. A motion was made and it seconded to elect Susan Tosch as this year’s treasurer. The motion passed unanimously. Susan was not able to attend the meeting. Greg Chambers gave the treasurer’s report. According to Susan, we have approximately $6,600 in the provident accounts. Trudy had recently told Susan that the Booster Club had approximately $11,000 in the school accounts. Greg cautioned the club as to whether that is a real number inasmuch as the previous treasurer, Anthony, had indicated that there was a $0 balance in those accounts. Susan will be meeting with Trudy to further validate the amounts that are in those accounts.

Gift Certificate Check Card: Julie Pelletier addressed the club relating to a new fundraising opportunity. Specifically, Julie works for a company that provides gift certificate check books to different organizations. The check books are similar to the Vista cards in that the check book contains “checks” from various merchants that can be used as cash for those merchants. Further discussion involving these check books were tabled for a special meeting to be held on October 29, 2009. During that meeting, various issues regarding fund raising will be discussed, including:

 

Fund Raising Committee:  Sherry Erteltand Kim Pennock are co-chairs this year for fund raising. Sherry is heading up Vista cards. Kim is heading up with the Warren Miller movie. Sherry reported that approximately 55 players agreed to sell Vista cards. The vast majority of players have sold all of their Vista cards, with just a few Vista cards still needing to be sold. At this time, the sell of Vista cards has raised approximately $9,700. Kim notified the club that the Warren Miller movie will be shown on November 8 and 9. Kim has distributed the tickets to various vendors for sale. The club agreed that, at the November 5, 2009 meeting, the players will be asked to sell additional tickets in the effort to be able to sell out the shows. 

Communications Report: Jeff Meode is the chairman of the communications committee this year. The communications committee is responsible for the teams website, as well as the team newsletter. A motion was made and seconded that the club make a pre-payment of $240.00 for the web services. The motion was approved unanimously. Jeff encouraged the club to provide content for the newsletter and the website, as well as, as much as possible, funneling all information that needs to be released through the newsletter.

Teambuilding Committee: Patty Joyce is the chairperson this year for team building. Co-chairs for the teambuilding are Debbie Galbreathh, Cindy Giltner, and Karen Hazzard. Patty provided a description of what the teambuilding committee does. Patty also announced that the green and gold lunch will be held on February 20, 2010. The teambuilding meeting is scheduled for February 26, 2010. 

 

Vice President Report: Leslie Miller has agreed to be the vice president for this year’s club. A motion was made and seconded that Leslie be elected as this year’s vice president. The motion passed unanimously. 

 

Merchandise/Off-season League Committees: Gayle has agreed to be the chair person for both the off-season league and the merchandise committee. The club discussed a request from Gayle on a couple of issues, including whether to purchase only 1) kind of glove, or 2) a discussion as to whether Gayle will provide two opportunities for families to buy speared gear, one during the November 5, 2009 meeting, and the other at the time of the selection of the teams. 

President’s Report: Greg Chambers provided to the attending members a copy of the proposed budget for 2009-2010 and Greg provided detail as to the different entries on the budget. A motion was made and seconded to approve the proposed budget as submitted. The motion passed. The understanding is that this is a proposed budget and, if necessary, can be amended in the future if and when additional information becomes available.